Apple Reference & Presen…rary 6 (Reseller Edition)/Apple Ref. & Pres. Lib.v6.0.toast/mac/5-Fonts & Software/Applications/FrameMaker/Help/helptemplates

FrameMaker Help | 1990-06-02 | 45.8 KB | 509 lines | [FHlp/Fram]

helptemplates
FHlpFram
<MakerFile 2.0J>
Footnote
    Hypertext
AuthorBook
BasicLetter
    BasicMemo
BasicReport
BasicTemplates
CBullet
CStep
Callout
Callouts
ETable
    FirstBody
FirstLetterTitle
FrontMatter
HTable
Harvard
PublisherBook
    TitleBook
Unnumber
untitled
    viewgraph
%gotolink Using the BasicMemo template
#gotolink Using the report templates
&gotolink Using the viewgraph templates
#gotolink Using the report templates
!gotolink Using the book templates
&gotolink Using the newsletter template
>gotolink Changing the Letter1, Memo1, and Viewgraph1 templates
>gotolink Changing the Letter2, Memo2, and Viewgraph2 templates
)gotolink Changing the newsletter template
/gotolink Changing the report and book templates
$gotolink Creating your own templates
,gotolink Creating a document from a template
#newlink Using the outline templates
,gotolink Creating a document from a template
%newlink Using the viewgraph templates
newlink Using templates
,gotolink Creating a document from a template
,gotolink Creating a document from a template
$gotolink Using the outline templates
gotolink helpcommands:Save Aso
'gotolink Using the BasicLetter template#go
,gotolink Creating a document from a template U
,gotolink Creating a document from a templatehe
&gotolink helpbook:Creating a book file
,gotolink Creating a document from a templater
,gotolink Creating a document from a template,
)gotolink Changing the newsletter template
0gotolink helpformat:Creating a header and footerli
,gotolink Creating a document from a template C
previouspage b
gotolink helpcommands:lastpage
gotolink Using templatesgo
gotolink helpindex:main te
previouslinkin
gotolink helpmath:firstpage
+newlink Creating a document from a template
&newlink Using the BasicLetter template    3
$newlink Using the BasicMemo template C    C
"newlink Using the report templates    E
 newlink Using the book templatesla    I
nextpageli    J
gotolink helpindex:main
previouslinkma    e
+newlink Creating a book with book templatestem    g
%newlink Using the newsletter templatef    j
=newlink Changing the Letter1, Memo1, and Viewgraph1 templatese    k
=newlink Changing the Letter2, Memo2, and Viewgraph2 templatest    l
(newlink Changing the newsletter template C    m
.newlink Changing the report and book templates    o
#newlink Creating your own templatesoli    r
previouspage a    s
nextpageli    t
gotolink Using templatesme    u
gotolink helpindex:mainvio    y
previouspageli    z
nextpagest    {
gotolink Using templatesat    |
gotolink helpindex:mainmai    }
previouslinkli    ~
previouslink
Changing the Letter2, Memo2, and Viewgraph2 templates
OYou can change the company name and address on page 1 of the Letter2 and Memo2
Ytemplates, and on each page of the Viewgraph2 templates. You can also delete the company V
name and address entirely.
(To change the company name and address:
UGo to the master page named First in the Letter2 or Memo2 template, or to the master M
.page named Right in the Viewgraph2 templates.
VSelect the company name (but not the spaces on either side) and type your own company
@name. We recommend that you type the name in uppercase letters.
XSelect all three lines of the address (but not the square bullet above the address) and
9type your own address (preferably in uppercase letters).
ZTo delete the company name and address entirely, select the text column (Hold down Option
(and click the column) and press Delete.
Using templates
SA template is a preformatted document you use to create other documents. There are
Ntemplates for reports, letters, memos, outlines, viewgraphs, and newsletters.
XWhen you choose the New command, the scroll list in the dialog box has several folders.  n
QThe BasicTemplates folder has templates you can use as is. Other folders contain o
?templates you may want to change and store in another folder.
$For more help, click a topic below:
Changing the newsletter template
>To change the masthead or company name and address on page 1:
#Go to the master page named First.
SSelect the desired text and type the replacement text. When you select the company XWh
:name, don
t select the spaces on either side of the name.
%To change the self-mailer on page 4:
"Go to the master page named Last.
7Select the desired text and type the replacement text.
0Changing page layout of the newsletter template
VThe newsletter template has four master pages: First, Left, Right, and Last. Use the
PColumn Layout command to apply the appropriate column layout to the body pages.
[To change the page layout of individual body pages (for example, to alter the flow of text
[so an article on page 1 continues on page 4, or to insert graphics in the newsletter), see
Using FrameMaker.
Changing the report and book templates
WThe BasicReport template is a single-sided document; all other report and book chapter x
'templates are double-sided documents.
LUse the Document command on the Format menu to change these documents from
,single-sided to double-sided or vice versa.
UFrameMaker updates the running headers and footers that appear on each page of your     t
Yreports and book chapters. To change the contents of the headers and footers, go to the     l
Tappropriate master page (First, Left, or Right), and edit the headers and footers.
.For more information, click
Creating a document from a template
Using the BasicLetter template
Using the BasicMemo template
Using the book templates
Using the newsletter template
Using the outline templates
Using the report templates
Using the viewgraph templates
Changing the Letter1, Memo1, and
Viewgraph1 templates
Changing the Letter2, Memo2, and
Viewgraph2 templates
Changing the newsletter template
Changing the report and book templates
Creating your own templates
Creating your own templates
VBecause templates are FrameMaker documents, you can easily create your own templates.
ZYou can also set up your templates so they appear in the same directory as the FrameMaker
templates.
VTo create a template, set up a document the way you want your template to appear. You
Vcan specify page layouts, headers and footers, paragraph and character formats, cross-
Lreference formats, and more. Then save the document in a convenient folder.
bTo use the template, choose New from the File menu. For more information, click
QTo put templates in the same folder as the FrameMaker templates, use the Save As
command to save them there.
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Index
Creating a document from a template
&To create a document from a template:
RChoose New from the File menu, select the template you want to use, and click OK.
KAn untitled document window appears. The document contains sample text and
Pgraphics showing the structure of the document, the suggested capitalization of
Uheadings, and the placement of graphics. You can print the sample document and label
?its elements to use as an aid when you work with the document.
You can either:
 Type over the current text, or
SPut the insertion point at the top of the text column on page 1, choose Select All
.in Flow from the Edit menu, and press Delete.
MThe document is empty in the second method. The format and tag for the first
Uparagraph are set correctly, so you can begin to type the contents of your document.
CTo save the new document, use the
ave As
 command.
Using the BasicLetter template
\Create a new do
cument from the template
; then type your letter. Use the document
s      c
 Catalog as you type.
/For this kind of paragraph:
Use this
 format:
AToday
s date
Date (The date in the Letter1 and Letter2 templates r
is generated automatically.)
Name and address
Salutation
Body text
Bulleted items
Bullet
First item in a list
1Step
Other items in a list
Indented text
Indent
6Heading
Heading (For a run-in heading, use the Run-In
Heading character format.)
Closing
Close
Author and title
Author
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Using the BasicMemo template
fCreate
 new document from the template
; then type your memo. Use the document
 Catalog as you type.
-For this kind of paragraph:
Use this format:
From,
Date,
 and
 lines
Body text
Bulleted items
Bullet
First item in a list
1Step
Other items in a list
Indented text
Indent
7Heading
Heading (For a run-in heading, use the Run-In
Heading character format.)
Using the outline templates
tUse all outline templates in the same way:
Create
 a new
 outline from the template
; then Ma
=type your outline. Use the document
 Catalog as you type.
OThe Harvard outline has 7 levels; the Numeric outline has 6 levels of indented nd
Bparagraphs. You can also type unnumbered paragraphs at any level.
-For this kind of paragraph:
Use this format:
Title
Title
Author
Author
2Levels 1 through 7
1Level
through
 7Level
MUnnumbered paragraph at the
1LevelContinued
through
 7LevelContinued    F
same level as the current
numbered paragraph
Using the viewgraph templates
XUse all viewgraph templates in the same way:
reate a new document from the  t
Xtemplate
; then type the contents of your viewgraph. Use the document
 Catalog as
you type.
-For this kind of paragraph:
Use this format:
>Page heading
Heading (When you change a paragraph
s format to
2Heading, FrameMaker puts the paragraph at the top
of the next page.)
Body text
Bulleted items
Bullet
First item in a list
1Step
Other items in a list
Indented text
Indent
Using the report templates
cUse all report templates in the same way:
reate a new document from the template
; sam
Athen type your report. Use the document
 Catalog as you type.
-For this kind of paragraph:
Use this format:
Report title
Title
3Report author
Author (follows the title paragraph)
6Report purpose
Purpose (follows the author paragraph)
#Report date
Date (only in Report4)
6Headings
1Heading, 2Heading, and so on (The number of
2heading levels varies from template to template.)
$Body text below a heading
FirstBody
All other body text
Bulleted items
Bullet
JInformation indented under
CBullet (for
ontinued
Bullet
a bulleted item
'Using the report templates (continued)
-For this kind of paragraph:
Use this format:
First item in a list
1Step
Other items in a list
FInformation indented under
CStep (for
ontinued
an item in a list
Equation
Equation
Quotations
Extract
Figure title
Figure
Table title
Table
Table heading
HTable
Table entry
ETable
'Using the report templates (continued)
CThe report templates also contain these special character formats.
2For this kind of text:
Use this character format:
Run-in headings
Run-In Heading
Callouts for graphics
Callout
<First letter of report title
First Letter (only in Report1)
;First letter of report body
First Letter (only in Report4)
/Putting a heading in the margin (Report1 only)
STo use a heading in the margin of the Report1 template, display the reference page q
Rnamed Reference, copy the anchored frame you find there, and paste the copy where
Fyou want it on a body page. Then edit the text in the anchored frame.
Using the book templates
VEach of the book templates has four documents: Chapter, FrontMatter, TOC, and Index.
^Use all book templates in the same way:
reate a new chapter
 from the Chapter
3template; then create your own text and graphics.
SThe book templates are based on the Report1, Report2, and Report3 templates. Book1 ort
Yis a smaller (7.5" x 9") version of Report1. Book2 and Book3 are full size (8.5" x 11").
VThe paragraph format for a chapter title is Chapter. Otherwise, all Chapter paragraph
Qand character formats are the same as those in the
report t
emplates
$Creating a cover and copyright page
LUse one of the FrontMatter templates to create a cover and copyright page.
*Use the document
 Catalog as you type.
-For this kind of paragraph:
Use this format:
5Title
TitleBook (Use the FirstLetterTitle character
0format for the first letter of the book title.)
Author
AuthorBook
Publisher
PublisherBook
 Copyright information
Copyright
Creating a book with book templates
'To create a book with a book template:
reate a book file
. Make sure the first document in the book is either front matter or
Ua chapter (so the correct formats appear in dialog boxes when you set up your book).
WLook at the TOC template for suggested paragraphs to include in the table of contents.
VAfter you generate a file such as a table of contents or an index for the first time,
Quse the Use Formats From command to update the generated file from the template.
#If you generate:
Use formats from:
Table of contents, list of
figures, or list of tables
Index
Index
RUse the Column Layout command to apply the column layout of the First master page
!to page 1 of the generated file.
0Creating a book with book templates (continued)
YIn the small text column at the top of page 1 of the generated file, type the title (for k
&example, Table of Contents or Index).
Save the generated file.
XThe next time you generate the file, your changes are retained. In addition, FrameMaker ti
Xapplies character formats in the Catalog to the appropriate text in the generated file.
Using the newsletter template
To create your newsletter:
2Create a new docu
ment from the template
ROn pages 2 through 4, delete the rectangles that mark possible graphic placement.
UUse the Use Formats From command to update the page layout of all body pages (choose a
8Current in the Use Formats From Document pop-up menu).
EType your newsletter text. Use the document
 Catalog as you type.
-For this kind of paragraph:
Use this format:
Article title
1Heading
$Article subtitle or author
2Heading
Body text
]To alter the flow of text (for example, so an article on page 1 continues on page 4), and to !
<insert graphics in the newsletter, see
Using FrameMaker.
*Using the newsletter template (continued)
XFor information on changing the masthead and company name and address on page 1, or the me
3self-mailer box on page 4, click
RWhen your newsletter is complete, use the Generate command to generate a table of
\contents for the newsletter; then paste the text from the table of contents into the column
Wlabeled Index (in the lower-right corner of page
1). Use the Capitalization command to
Cchange the capitalization of the entries in the table of contents.
Changing the Letter1, Memo1, and Viewgraph1 templates
OYou can change the company name and address on page 1 of the Letter1 and Memo1
Ytemplates, and on each page of the Viewgraph1 templates. You can also delete the company m
name and address entirely.
(To change the company name and address:
UGo to the master page named First in the Letter1 or Memo1 template, or to the master e
.page named Right in the Viewgraph1 templates.
WClick in the column containing the company name and address, choose Select All in Flow ele
+from the Edit menu, and then press Delete.
QChoose Company from the
 Catalog to change the format of the current paragraph.
JType the company name (preferably in uppercase letters) and press Return.
)The paragraph format changes to Address.
OType the company address; press Return at the end of each line of the address.
ZTo delete the company name and address entirely, select the text column (hold down Option
(and click the column) and press Delete.
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Right
First
First
    Table1.7e
headingc Exception
    RuleBelow
<n+>.\t
    THead2 .5
    THead2 .5n
headingc
    RuleBelow
    ClickList
Table2.5
heading1
    RuleBelow
headingc.e
    RuleBelow
    THead2 .5
Table2.5 Exception
    THead2 .5
THead1.7
Footer
Header
<n+>.\t
    ClickList5
Table1.7
    ClickList.
    THead1.7e
Table2.5
    Table1.7e
<n=1>.\t
    Table1.7es
<n=1>.\t
<n+>.\t
    Paragraph
Geneva
Times
Regular
Roman
Medium
Bolded
Regular
Obliqued
?a_Go
y/t    =
^he book window. The dagger after
helptemplates
STo generate the file, make the book window active and choose Generate/Update Files nts
from t
2.1!2.1,
 Frame Technology 1988-1990
FrameMaker Version 2.1